2021 Exhibitor Registration

  • This form is for registering, selecting, and paying for an Exhibit Space as well as Agreement to the Contract online, only. If you prefer to complete and mail your Agreement offline, you may download the form here: Exhibitor Registration Form (PDF).

    Form Instructions:

    In Section One, please input the information related to you and your company.

    In Section Two, select your Exhibit Space requirements and options, a total will be displayed before you submit.

    In Section Three, please read the Contract and sign the agreement. The total amount paid includes a $100 non-refundable deposit upon signing the contract. This deposit will serve to hold your spot and shall apply toward the total fee for Exhibit Space.

  • Section One - Exhibitor Registration

  • Please select what information you would like displayed on our website.
  • May be edited for website space and consistency.
  • This number will be provided to the City of Buckeye per event permit requirements. Individual Exhibitors do not need to have an event permit as the COPPERSTATE Fly-In Event Permit covers all Exhibitors. Retail sellers should check the AZ Department of Revenue and Buckeye websites for information on compliance with Sales Tax requirements. Also see the Sales Tax information posted at www.copperstate.org.
  • Watch for information on the COPPERSTATE Awards Banquet – Saturday, 13 February, 2020 One (1) each $20 ticket included with space registration—you may purchase additional tickets from COPPERSTATE.

  • Section Two - Exhibitor Space Purchase Form

    (Base charges include 1 table and 2 chairs for Exhibitors)
  • FOOD VENDORS

    Please contact the following:

    BUCKEYE AIR FAIR
    Phil Yabes
    E: pyabes@buckeyeaz.gov
    P: 623-349-6604     For locations away from the Food Court contact president@copperstate.org or 602-618-0994
  • Indoor exhibit spaces include 1 table, 2 chairs, draped side separation, and full drape backdrop. Table coverings are usually available at no charge but are not guaranteed. Spaces include electrical access for computers, etc. Power is 8 feet above the exhibit floor. It is recommended that exhibitors bring an 8- or 10-foot power extension cord.
  • As an additional incentive to Register early, the following discounts will be given at checkout:

    1. A discount of $150 if paid by September 15, 2020 (use discount code sep2020 at checkout)
    2. A discount of $100 if paid by December 15, 2020 (use discount code dec2020 at checkout)
    3. A discount of $50 if paid by February 1, 2021 (use discount code feb2021 at checkout)
  • Please indicate the booth assignment number you are interested in.
  • An Outdoor / Aircraft Exhibit Space includes 50 feet of tie down space on cable, 1 table and 2 chairs. A 10'x10'tent may be ordered below with or without sides. All aircraft must be secured. No vehicles or exhibitor supplied tents may be in these spaces without full approval of the Event Chairman and Airport Authorities.
  • As an additional incentive to Register early, the following discounts will be given at checkout:

    1. A discount of $150 if paid by September 15, 2020 (use discount code sep2020 at checkout)
    2. A discount of $100 if paid by December 15, 2020 (use discount code dec2020 at checkout)
    3. A discount of $50 if paid by February 1, 2021 (use discount code feb2021 at checkout)
  • Please indicate the outdoor space assignment number you are interested in.
  • Additional aircraft space without tent is the same as any aircraft space.
  • Call for quote on special tent requirements.
  • Additional 8' tables for exhibit spaces (Indoor or Aircraft) $20.00 each.
  • Chairs for exhibit spaces (Indoor or Aircraft) $5.00 each.
  • Include a full description including shade awnings, etc. Spaces in show place parking areas will not be reserved for Special Exhibits. Significant restrictions may apply to exhibits on or near general aircraft parking areas.
  • As an additional incentive to Register early, the following discounts will be given at checkout:

    1. A discount of $150 if paid by September 15, 2020 (use discount code sep2020 at checkout)
    2. A discount of $100 if paid by December 15, 2020 (use discount code dec2020 at checkout)
    3. A discount of $50 if paid by February 1, 2021 (use discount code feb2021 at checkout)
  • $0.00
  • A silent auction is held at the event to support COPPERSTATE's scholarship and educational programs. Please respond to requests for support with items of value to aviators or to the general public. Donations are fully tax-deductible as COPPERSTATE operates under the rules of the Internal Revenue 501(c)(3) Code. Comments/Request:

  • Section Three - Exhibitor Contract & Agreement

  • Copperstate Exhibitor Contract

    This contract includes the following terms:

    (1) The Event Chairman may cancel any contract for exhibit space at any time. Cancelled contracts will be terminated with a 100 percent refund of payments received. Non-aviation related exhibits are accepted only if such exhibits do not conflict with the goals of the event and/or the interests and regulations of the Buckeye Municipal Airport.

    (2) Contracts received with payment may be cancelled at anytime by the exhibitor.

      Refunds will be as follows:
    • Cancellation before December 31, 2020: Full refund of all payments received except the $100 deposit.
    • Cancellation after December 31, 2020: No refunds can be made.

    (3) Sellers of goods and services are responsible for conformity to all existing regulations of the City of Buckeye, Maricopa County, and the State of Arizona.

    (4) Understanding that all exhibit areas are open to the public during the event from 9:00 AM - 5:00 PM Friday through Saturday, and 9:00 AM to 2:00 PM on Sunday.

    (5) Indoor Exhibit Areas: Open to exhibitors 7:00 AM on Thursday, Friday and Saturday. No breakdown allowed after 5:00 PM on Sunday in Main Hangar. Monday breakdown can start at 7:00 AM.

    (6) Understanding that vehicle parking is allowed only in designated VENDOR PARKING areas. Two Parking Passes per exhibitor will be provided via email.

    (7) All exhibitor Setup is Thursday, 11 February between 09:00 AM and 5:00 PM and Friday, 12 February between 7:00 AM and 9:00 AM.

    Please be aware that COPPERSTATE Competition Day will be held Thursday, February 11.

    (8) Exhibitors will not tear down before 2:00 PM on Sunday, February 14, 2020.

    (9) FLIGHT DEMONSTRATION & AIRCRAFT RIDE CONCESSIONS must provide an insurance certificate for this event, designating as co-insured: Separate Certificates are required for each of the below entities.

    designating as co-insured:

    “COPPERSTATE Fly-In, PO Box 1522, Queen Creek, AZ 85142” and “City of Buckeye, 530 E Monroe Ave, Buckeye, AZ 85326.”

    Make a selection below if you offer Flight Demonstration and/or Aircraft Ride Concession.

    Damages caused by exhibitor activity are solely the responsibility of the exhibitor.

    (10) Space assignments are at the discretion of the Exhibitor Chairman and may be changed at any time. This contract does not guarantee a specific space assignment.

    (11) COPPERSTATE will provide professional security personnel nightly from 5pm to 8am for indoor main tent exhibitors. An area will be available in the main tent for other exhibitors to store equipment overnight. The airport does have standard limited access procedures in place. COPPERSTATE assumes no responsibility for lost or stolen items.

    We request that all exhibitors promote the event through company websites, company advertising, mailings, etc. We consider your participation a partnership and will make every effort to help make your business a success. The COPPERSTATE Fly-In is a non-profit, all-volunteer organization promoting general aviation through events such as this.

  • In Accordance with Contract Term (9) above
  • By digitally signing below, I have read and agree to abide by the requirements of this contract:
  • Date Format: MM slash DD slash YYYY
  • $0.00

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